Community Centre Conditions of Hire

Please ensure you read and fully understand the terms of hire before signing

CONDITIONS OF HIRE

INTRODUCTION

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This agreement is between the person/persons signing the application form (known hereafter as the “Hirer”) and Widdrington Community Centre  (WCC).

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 WCC shall not be liable to the Hirer for any closure of the premises or interruption of the letting due to any event beyond their control.

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Abusive behaviour will not be tolerated towards any employed member of staff or volunteer. You need to comply with any instructions given by the Premises officer.

Failure to do so will result in forfeiture of the entire Refundable Damage Deposit

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Maximum Hall Capacities 

Hall 150  

Lounge 30

As the Hirer,. Hirers have the use of the available furniture e.g. tables, chairs, etc. in the Halls. Hirers can make their own arrangements with regard to the putting out and putting away of any furniture used or the Caretaker can provide this service if required.

Health & Safety

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WCC shall not be responsible for injury to any person or for the loss or damage to any property belonging to any person using the Hall premises or grounds

Fire Safety

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The Hirer agrees to observe all the fire precautions and shall not at any time obstruct or cause obstruction of any gangway, corridor, entrance or exit.

Highly flammable substances are not permitted on the premises.

Fire Extinguishers are located throughout the hall. It is the responsibility of The Hirer to familiarise themselves with the positions of the nearest Extinguisher according to their activity. If in doubt the Caretaker will be pleased to assist further. The Fire Brigade should be called to any outbreak of fire, however slight, and the incident reported to the Parish Administrator.

Smoking is not permitted in ant part of the premises

Alcohol/Drugs

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No intoxicating liquor shall be sold on the premises or grounds, without the permission of the WCC.

Where permission is granted, the Hirer is responsible for complying with licensing requirements. The Hirer shall at all times be responsible for the conduct of those aged under 18 with regard to the consumption of alcohol.

Any person found or suspected of having any drug paraphernalia on their person will be refused entry to the Centre or asked to leave and this will be reported to the Police.

The Hirer shall accept full responsibility for the due observance in all respects of these Conditions of Hire and for the prompt payment of all sums due to the WCC as set out in the Hire Agreement.

The Hirer must be a responsible adult over the age of 18, and must be responsible for orderly behavior at all times.

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The Hirer shall not use the premises for any other purpose than that specified in the Hire Agreement. The Hirer will occupy and use the premises as a licensee only and no tenancy is intended to be created hereby.

The WCC reserves the right to refuse or cancel a booking if this is not agreeable

The Premises will be available to the Hirer up to 10.00 pm on weekdays and 11.30pm at the latest on Saturdays.

No extension of these hours will be granted for any reason whatsoever and the Hall must be vacated by the Hirer and users at the end of the actual hire time. Failure to comply with this condition will result in forfeiture of the entire deposit. NO exceptions will be made in any circumstance.

PLEASE NOTE: The Parish Clerk has no power of negotiation over this matter.

Cancellation

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Notice of cancellation must be in writing to the Parish Administrator. If less than 14 days’ notice is given, the Hirer will be liable for 50% of the charge

Deposit

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A non-refundable deposit of £40 will be required for booking at the time of hire

Damage

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Any damage caused to the premises or grounds, or breakages or loss of equipment or property shall be made good by the Hirer or by the WCC at the expense of the Hirer.

The WCC will be under no liability in respect of the damage or theft or loss of any equipment or personal belongings whatsoever brought onto the premises by the Hirer or any persons enjoying the use of the premises for the purpose of the booking. No posters, placards, photographs, handbills, or advertisements shall be affixed to noticeboards, walls, doors or any part of the buildings without permission of the Premises Officer or any other authorised representative of the WCC.

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No staging, scenery, decorations or the like may be affixed to any part of the buildings or alterations made to curtains, electrical circuits or wiring, public address installation or stage lighting, without the permission of the WCC or its authorised representative (via the Parish Office).

Good Practice

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Rubbish

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The Hirer is responsible for placing rubbish in the bins provided immediately after the end of the hiring. Rubbish must not be left on the premises nor on the street under any circumstances

Noise

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The DCC are anxious at all times to act as good neighbours towards the surrounding community and, with this in mind, all music must cease at 30 minutes prior to vacating the premises.

The Hirer must undertake to avoid any excessive noise - particularly amplified music - which would annoy neighbours.

Under no circumstances shall the windows and escape doors on the south side of the Hall be opened in order to provide additional ventilation. The Hirer must also undertake to avoid noise and disturbance to neighbours when leaving the Hall and Car Park at the end of the hiring.

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Bar

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A bar is available for venues at the centre. This is a separate arrangement through Mrs Fiona Batson (Stobswood Welfare)

Bar £150

A non-returnable deposit of £50 is required on booking the bar and the remaining balance is to be paid 2 weeks prior to the event